1. Introduction

    The Purpose of the Academic Procedures policy is to translate our mission statement and beliefs into student outcomes. This procedure provides the guidelines for the conduct of academic actives and for the standardization of teaching and learning across the various departments in our school. The curriculum is thus translated into action and measurable outcomes.


2. Relevant Definitions

I. Curriculum

All the planned learning opportunities offered by the organization to learners, and the experience learners encounter when the curriculum is implemented.

II. Syllabus

A statement of topics to be studied in the course.

III. Assessment

The process of gathering information that reflects levels of student achievement.

IV. Evaluation

The process of judging achievements (results of assessments) to see if they match desired standards.

V. Grading

The Process of transforming assessment information into a symbol that communication the results of an evaluation.

3. Procedures

Every teacher is Provided with the following:


A.      Curriculum document for a specific subject

1.      Year Planning document (as 4  term plans)

2.      Weekly lesson Preparation Sheets

3.      Class Register

4.      Appropriate textbooks with corresponding teacher support material.

5.      Report Card or  Team mark Sheet (Term 1 and Term 2 Team 3 Team 4)

6.      Class Record


B.    Curriculum, Syllabus and Lesson planning Flowchart

C. Monitoring and Maintaining Standards

With the purpose of monitoring curriculum standards and consistency across grades the following will take place:


Standardized quizzes will be written, by each grade, once per Term one examination is written each term.


One examination is written each Term.

                Year Plans are Submitted to the Vice Principal each Term, Prior to the beginning of the term.

                When doing preparation, teachers mark off the date of work completed on the year plan.

                Weekly Preparation sheets or Lesson Plans  are submitted to the principal every  Friday  by 2.30pm

                Teachers mark students work on a regular basis.

                Principal will randomly call for sets students copy books and workbooks to be submitted for perusal and comment.

                Completed quiz and Examination script( Compilation ) are stamped by the Vice Principal

                Records of marks are kept, and periodically analyzed the teachers and the administration.

                International standardization tests may be written.




                It is important that our whole school Assessment policy be consistent with the aims of our school. To that end our policy should help us ensure that we, within our excellent learning environment, should use assessment to ensure student achievement and success. Concomitantly we must, while assessing value the best efforts of our students.

                It is of overriding importance that assessment at Brentwood  should motivate, encourage and enable our students achieve to the best of their ability, whilst simultaneously providing an indication of outcomes achieved by the student. It is also important that parents have Knowledge and evidence of student assessment.

2. Why are we assessing?

        Assessment of a variety of kinds takes Place in every lesson, everyday. For Brentwod our assessment objectives are as follows:

  •  To Provide feedback to students
  •  To increase student motivation
  •  To identify learning strengths and weaknesses
  •  To show progress(added value)
  •  To assist evaluation of teaching methods and materials
  •  To provide information to the school and parents
  •  To enable students to make a value judgment of their own work
  •  To assist moderation of standards across classes
  •  To provide data on standardized test achievement

3. Purpose ofBrentrwod School  Assessment Policy

       All Subjects, particularly in High School, have an assessment scheme tailored to the requirements of their subjects. The purpose ofBrentwood’whole School Assessment Policy is to provide a common framework, which supports:

  •   Professional flexibility
  •   Subject flexibility
  •   Statutory obligation to the Ministry of Education and youth
  •   Feedback to students and parents on student performance in school that is booth consistent

           and coherent.

  •   To this end we adhere to a Term Mark Schedule to provide the following outcomes for all

           subjects .


Translating Policy into Action

    In translating our policy into effective action, we need to be in agreement on how we give feedback to students and how we report to parents.

Effective feedback to students must be managed:

I.                    In the context of an ongoing dialogue between student and teacher in a positive learning


II.                  In sensitive language appropriate to the student.

III.                 In a way that allows comments on strength and weakness to be sensitive to motivate



Effective marking across the school must:

I.                    Be integral to the teaching and learning process

II.                   Be consistent, realistic and valid

III.                  Reflect good pedagogic practice (Best Practices)

IV.                  Be understood by student, parents and teachers.

V.                   Be manageable by teachers

VI.                  Be manageable by teachers


Effective reporting to parents needs to:

I.                   Provide clear communication about the achievement and effort of student.

II.                  Provide consistency across the school to give parents confidence that they have an objective picture of how their

                     child performing.

III.                Be concise, appropriate and legible language, avoiding jargon

IV.                 Provide a diagnosis of the student’ strengths and weakness, and give clear strategies for improvement.

V.                  Be manageable by teachers.


 To this endBrentwood  has a clear Reporting To Parents Policy.